RIAMCO

Rhode Island Archival and Manuscript Collections Online

For Participating Institutions

Office of the Secretary of State Katherine S. Connell records (1997-112)

Rhode Island State Archives

Rhode Island State Archives
337 Westminster Street
Providence, RI 02903
Tel: 401-222-2353
Fax: 401-222-3199
email: reference @sec.state.ri.us

Inventory

Series 1. Communications Office

Correspondence Routing Log
Log indicating who handled correspondence. Includes date, name of sender, subject of correspondence, initials indicating to which person letter was forwarded. Indicates mail received by the SOS/Communications office. In September of 1990, the format of the log was changed from handwritten to computer generated.

Correspondence Out
Copies of correspondence signed by the Secretary of State - includes index listing of all correspondence by date. Includes name of recipient and subject of correspondence. Primarily have a congratulatory or condolent nature.

Correspondence Out (with attachments)
Includes attachments such as letters received and invitations.

Communication [Re: Specific events]
Primarily regarding communications with Women Executives in State Government (WESG) and inter-office memorandum concerning the Bill of Rights Tour and the HMS Rose Papers (1991) and Channel 36 rebroadcast of the PBS Civil War series. Also includes hard copies of electronic mail (1991).

Certified Mail (copies of letters sent)
Copies of letters sent out with attached USPO receipt for certified mail. Contains only one letter.

Speeches
Box 1-2
Transcripts of speeches given by the Secretary of State for various occasions and public appearances.

Series 2. Legal Counsel

Case Files
Box 3, 4, 10
Primarily corporate reinstatement files containing the following records: Superior Form 1 (Prov.) 1-66 - Summons for civil action, Acceptance of Service - accepted by legal counsel on behalf of SOS, Complaint for Reinstatement of Corporate Charter, Annual Report(s) - Form 31 of the SOS20.Corporations Division, Correspondence between legal counsel of the SOS and legal representative of the petitioner, Amended Order and Judgment, Civil Case Cover Sheet (Superior Court, Form 9), Statement of Change of Registered Office and/or Registered Agent (Form 9), Exhibits. Other case files include actions and legal opinions relative to activities within the divisions of the Office of the Secretary of State (e.g. Elections, Corporations, Notaries) -no arrangement Legal Counsel: Gerard LaLiberte (1987-1988), Spenser Viner (1989-1992).

Subject Files
Box 5, 10
Correspondence and reference files with no arrangement. Primarily topics relative to activities within divisions of the Office of the Secretary of State (e.g. Archives relocation, decisions from the Board of Elections) and activities relative to the functions of the Office of the Secretary. These records include files concerning court actions that could be part of the case file series.

Series 3. Administrative Office

Subject Files (1 of 2)
Box 6-10
Primarily reference files and correspondence subject files maintained in the administrative arm of the Office of the Secretary of State and Deputy Secretary of State/Chief of Staff Patricia Soares. Arranged alphabetically by subject, these files contain informational brochures, correspondence, and documents relating to subjects reflected in the mandate of the office (Record Center, Voter Education Packets, Proposals for computer systems, Administrative Procedures Act.) as well as reflecting the political interests and involvements of the Secretary of State with current issues and concerns. Also includes speech texts and clippings. There is overlap of dates of the files as well as the alphabetical sequences. Files primarily maintained by Barbara Peters.

Subject Files (2 of 2)
Box 15-16
These are primarily correspondence files of the Secretary arranged alphabetically by subject (A-N, 1988 and P-V, 1987-1988) and may be part of the subseries above (See Box 6)

Invitations
Box 12-14
Invitations to Secretary Connell - with attachments. May include responses, correspondence, schedules, function data sheets, event advance sheet and phone requests, copies of correspondence received logs and copies of speeches and checks. Some invitations are copies.

Schedules
Box 11
Daily itineraries of Secretary Connell.

Appointment Books
Annual appointment books of Secretary Connell.