Guide to the Brown University Special Events department files, circa 1973-2001


John Hay Library , Special Collections
Box A
Brown University
Providence, RI 02912
Tel: 401-863-2146
email: hay@brown.edu

Published in 2013

Collection Overview

Title: Brown University Special Events Department files
Date range: circa 1973-2001
Creator: Brown University.
Extent: 16.25 Linear feet
Abstract: The Brown University Special Events Department files pertain to campus events that took place from 1973 through 2001 and include presidential inaugurations, campus center openings, lecture series, commencements (1994-1996), and the Providence Journal/Brown University Public Affairs Conference. The collection contains correspondence, financial documents, lists of speakers, speeches, schedules, programs, seating arrangements, menus, videos and photographs.
Language of materials: English
Repository: John Hay Library , Special Collections
Collection number: OF-1ZSE-1

Scope & content

Brown University Special Events Department files is arranged in seven series:

Series I, Inaugurations and openings (1973-1998) includes documents from the Howard Swearer, Vartan Gregorian, and E. Gordon Gee inaugurations; these papers include budgets, planning documents, festivities, invitations. Also included are files for the Institute for International Studies speakers, such as J. William Fulbright, Linda Wertheimer, and Cyrus Vance. The series also contains material on the opening of the Swearer Center for Public Service, the Pizzitola Athletic Center and several other campus centers.

Series II, Commencements (1994-1996) includes documents concerning event planning and rentals, student orations and guest lectures, ceremonies and programs, transportation and housing.

Series III, President's Lecture Series (circa 1992-2001) includes files for lecturers such as Norman Mailer, William Burroughs, Joan Didion, Wilma Mankiller, Oliver Sacks, and Ken Burns.

Series IV Ogden Lectures (circa 1987-1997) includes files for lecturers such as Richard Holbrooke, Nelson Mandela, Mary Robinson, Brian Mulroney, plus correspondence and planning documents.

Series V, Bill Slack Correspondences (1991-1997) includes the correspondence of Brown's Director of Special Events.

Series VI, Summer College (1986-1997).

Series VII, Providence Journal/Brown University Public Affairs Conference (1988-2006) includes transcripts of such conferences as Sport--Is It Only a Game? (2000); The Dignity of Children (2001); and A Time of Great Consequence: America and the World (2003).

Access Points

Subject Names Subject Organizations Subject Organizations Subject Topics Occupations Document Types Subject Topics

Arrangement

The collection is organized in seven series:

  • I. Inaugurations and openings, 1973-1998
  • II. Commencements, 1994-1996
  • III. President's Lecture Series, circa 1992-2001
  • IV. Ogden Lectures, circa 1987-1997
  • V. Bill Slack Correspondences, 1991-1997
  • VI. Summer College, 1986-1997
  • VII. Providence Journal/Brown University Public Affairs Conference, 1988-2006

Historical note

William J. Slack was the Director of Special Events at Brown University from the early 1980's into the early 2000's.

Access & Use

Access to the collection: There are no restrictions on access, except that the collection can only be seen by prior appointment. Some materials may be stored off-site and cannot be produced on the same day on which they are requested.
Use of the materials: Although Brown University has physical ownership of the collection and the materials contained therein, it does not claim literary rights. Researchers should note that compliance with copyright law is their responsibility. Researchers must determine the owners of the literary rights and obtain any necessary permissions from them.
Preferred citation: Brown University Special Events Department Records, OF-1ZSE-1, Brown University Library.
Contact information: John Hay Library , Special Collections
Box A
Brown University
Providence, RI 02912
Tel: 401-863-2146
email: hay@brown.edu

Administrative Information

ABOUT THE COLLECTION  
ABOUT THE FINDING AID  
Author: Finding aid prepared by Brown University Library staff
Encoding: This finding aid was produced using the Archivists' Toolkit 2013 January 28
Descriptive rules: Finding aid based on Describing Archives: A Content Standard (DACS)
Sponsor: Processing funded by a grant from the National Historical Publications and Records Commission.

Additional Information

Inventory


Series I. Inaugurations and openings, 1973-1998

Container Description Date
Box 18 Inaugurations - 16th President
Box 18 Inaugurations - Spring '86 - Center for Public Service
Box 18 Inaugural - International Institute Feedback
1986
Box 18 Inaugurations - Institute for International Studies - Armacost, Michael
1986
Box 18 Inaugurations - Institute for International Studies - Watson, Thomas
1986
Box 18 Inaugurations - Institute for International Studies - Dinner menus
1986 Fall
Box 18 Inaugurations - Institute for International Studies - Printed Materials
1986
Box 18 Inaugurations - Institute for International Studies - Wertheimer, Linda
1986
Box 18 Inaugurations - Institute for International Studies - Vance, Cyrus
1986
Box 18 Inaugurations - Institute for International Studies - Yankelovich, Daniel
1986
Box 18 Inaugurations - Institute for International Studies - Carter, James E.
1986
Box 18 Inaugurations - Institute for International Studies - Jervis, Robert
1986
Box 18 Inaugurations - Institute for International Studies - Budget and invoices
1986
Box 18 Inaugurations - Institute for International Studies - General correspondence
1986
Box 18 Inaugurations - Institute for International Studies
1987
Box 18 Save the Date - Inauguration, Vartan Gregorian - ADIS
1989
Box 18 Inaugurations - Center for Public Service - Lunch and dinner invites and responses
Box 18 Inaugurations - Institute for International Study and research - September 26
Box 18 Inaugurations - Institute for International Studies - Fulbright, J. William
1986
Box 18 Inaugurations - Institute for International Studies - Watson dinner
1986 September 26
Box 18 Pre-inaugural meeting - Presidential inaugural
1989 March 13
Box 18 Presidential inaugural - ALTRA - car rentals for inauguration and ASFWH
Box 18 Presidential inaugural - Birthday party/motor coaches
Box 18 Gregorian inauguration - Finderdecks to be precessed
Box 18 Responses for Gregorian inauguration
Box 18 Presidential inaugural - Town and Country - mini bus
Box 18 Presidential inauguration - Weekend events on campus
1989 April 03-09
Box 18 Presidential inauguration - Security list (Meehan)
Box 18 Presidential inauguration - Parents council schedule
Box 18 Presidential inauguration - Car rental - National
Box 19 Presidential inauguration - Parking information
Box 19 Presidential inauguration - Schlesinger information
Box 19 Presidential inauguration - Program
Box 19 Presidential inauguration - Waldorf
Box 19 Inaugural robing - Schedule and people available to work
Box 19 Presidential inauguration - Signs
Box 19 Swearer Inauguration
1973
Box 19 Inauguration - Howard Swearer
Box 19 Inauguration - Center for Public Policy
Box 19 Inauguration - Center for Public Service
Box 19 Inauguration - Public Service
1986-87
Box 19 Pizzitola Athletic Center - VP contingency/Babbit
Box 19 St. Stephen's Church
Box 19 Arnold Fellowships
Box 19 Bills to be paid
Box 19 Inauguration Program
1989
Box 19 Inaugural readings
Box 19 Inauguration Platform Party
1989
Box 19 Inauguration - Gregorian, Vartan
1989 April
Box 19 Inauguration
1998 April
Box 19 Inauguration lecture
1989
Box 19 Inaugurals - other than ours - To be attended
Box 19 Gee inaugural
1998 April
Box 20 Inaugural announcement
Box 20 Inaugural ball
Box 20 Inaugural budget
1998
Box 20 Gee inauguration - FBMH
1998 April
Box 20 Gee inauguration concert - Cliburn, Van
1998 April 24
Box 20 Olympic torch
1996
Box 31 Various events
Contents Note: 6 folders.

circa 1993 - 1996
Box 35 Women at Brown - 100 years
Contents Note: 3 folders.

1991
Box 33 Macmillan dedication - RDM video
1998
Box 33 Macmillan dedication - John Glenn
1998 October - November
Box 33 Macmillan dedication - printed pieces
1998 October 09 - 10

Series II. Commencements, 1994-1996

Container Description Date
Box 21 Commencement - Rainplans
1994
Box 21 Commencement - Rentals/churches
1994
Box 21 Commencement - Rental properties
1994
Box 21 Commencement - Senior administration instructions
1994
Box 21 Commencement - Senior leaders
1994
Box 21 Commencement - Senior Marshal division
1994
Box 21 Commencement - Sound
1994
Box 21 Commencement - Thank you notes
1994
Box 21 Commencement - Outside video
1994
Box 21 Commencement
1995
Box 21 Commencement - General
1995
Box 21 Commencement - Invited guests
1995
Box 21 Commencement - Hotlines
1995
Box 21 Commencement - Inaugurations and dedications
1995
Box 21 Commencement - Interpreter
1995
Box 21 Commencement - Medical School ceremonies
1995
Box 21 Commencement - Miscellaneous
1995
Box 21 Commencement - Odgen lecture
1995
Box 8 Commencement - Senior orations
1995
Box 8 Commencement - Parent educators
1995
Box 8 Commencement - Plant operations
1995
Box 8 Commencement - Platform seating diagrams
1995
Box 8 Commencement - Police and Security/EMS services
1995
Box 8 Commencement - President's dinner
1995
Box 8 Commencement - President's instructions
1995
Box 8 Commencement - Procession/Aides and Marshals
1995
Box 8 Commencement - Procession
1995
Box 8 Commencement - Ad Eundem
1995
Box 8 Commencement - Baccalaureate service
1995
Box 8 Commencement - Bands/Music
1995
Box 8 Commencement - Budget
1995
Box 8 Commencement - Chairs and tables orders
1995
Box 8 Commencement - Senior marshal division
1995
Box 8 Commencement - Programs
1995
Box 8 Commencement - Sound
1995
Box 8 Commencement - Thank you notes
1995
Box 8 Commencement - Outside video
1995
Box 8 Commencement - V.I.P.
1995
Box 8 Commencement - Campus dance/Pops concert
1995
Box 8 Commencement - Chief marshal
1995
Box 8 Commencement - Kalichstein concert - Sunday
1995
Box 8 Commencement - Departmental ceremonies
1995
Box 8 Commencement - Feedback and notes
1995
Box 8 Commencement - Diagrams
1995
Box 8 Commencement - Final program
1995
Box 9 Commencement - Final schedule
1995
Box 9 Commencement - First Baptist Meeting House
1995
Box 9 Commencement - Forums
1995
Box 9 Commencement - Glicksman lecture
1995
Box 9 Commencement - George Street Journal
1995
Box 9 Commencement - Graduate School Ceremonies
1995
Box 9 Commencement - Honors convocation
1995
Box 9 Commencement - Honorary degrees - General information
1995
Box 9 Commencement - Hotels - Housing
1995
Box 9 Commencement - Event/space requests
1995
Box 36 Commencement tables and chairs - filemaker file
Box 36 Commencement - Info regarding meals and receptions (other than HD dinner)
1996
Box 36 Commencement - Handicapped parking
1996
Box 36 Commencement - VG's schedule
1996
Box 36 Commencement - Honorary degree - dinner related
1996
Box 36 Commencement - Housing, hotels, etc.
1996
Box 36 Commencement - Forum brochure copy
1996
Box 36 Commencement - Forum and copy
1996
Box 36 Commencement - Initial forum ideas
1996
Box 36 Commencement - Forums final asks, info. on definites, etc.
1996
Box 36 Commencement - V.I.P. itineraries
1996
Box 10 Commencement - Administrative and logistical files
Contents Note: 20 folders.

1995 - 1996
Box 11 Commencement - Administrative and logistical files
Contents Note: 28 folders.

1996
Box 12 Commencement - Administrative and logistical files
Contents Note: 12 folders

1996

Series III. President's Lecture Series, circa 1992-2001

Container Description Date
Box 37 President's Lecture Series - Chopra
1999 November 01
Box 37 President's Lecture Series - Bakara, Amiri
2000 April 06
Box 37 President's Lecture Series - Mayes, Frances
2000 April 20
Box 37 President's Lecture Series - Hass, Bob
2001 May 08
Box 37 President's Lecture Series - Matthiessen, Peter
1998 March 05
Box 37 President's Lecture Series, 1995 - 1996 - General - Ideas, dates, etc.
Box 37 President's Lecture Series, 1996 - 1997 - General - Suggestions, plus dinner invite suggests
Box 37 President's Lecture Series - Breashears, David
Box 2 President's Lecture Series - Arundhati, Roy
1999 November 19
Box 2 President's Lecture Series - Shalala, Donna
1999 February
Box 2 President's Lecture Series - Healey, Bernadine
Box 2 President's Lecture Series - Eck, Diana
Box 2 President's Lecture Series - O'Brien, Tim
1999 April 21
Box 2 President's Lecture Series - Rich, Frank
1998 December 09
Box 2 President's Lecture Series - Kushner, Tony
1998 November 18
Box 2 President's Lecture Series - Auletta, Ken
1998 October 26
Box 2 President's Lecture Series - Untitled: Claire Bloom, et. al.
Box 2 President's Lecture Series, 1994 - Doctorow, Edgar Laurence
Box 2 President's Lecture Series, 1994 - Caro, Robert
Box 2 President's Lecture Series, 1993 - 1994 - Elkin, Stanley
Box 33 President's Lecture Series, 1993 - 1994 - ideas, notes, email
Box 2 President's Lecture Series, 1994 - Tickell, Crispin
Box 2 President's Lecture Series, Trillin, Calvin
1994
Box 2 President's Lecture Series, 1994 - 1995
Box 33 President's Lecture Series, 1994 - 1995, general suggestions
Box 3 President's Lectures Series - Caro, Robert
1994 December 12
Box 33 President's Lectures Series - Caro, Robert
1994 December 12
Box 3 President's Lecture Series - Kazin, Alfred
Box 33 President's Lecture Series - Kazin, Alfred
Box 3 President's Lecture Series - Mailer, Norman
Box 33 President's Lecture Series - Mailer, Norman
Box 3 President's Lecture Series - Matthiessen, Peter
1995 April 04
Box 31 President's Lecture Series - Matthiessen, Peter
1995 April 04
Box 3 President's Lecture Series - Mustard, Fraser
1994 October 11
Box 33 President's Lecture Series - Mustard, Fraser
1994 October 11
Box 3 President's Lecture Series, 1994 - 1995 - Quinton, Anthony
1994 December 06
Box 33 President's Lecture Series, 1994 - 1995 - Quinton, Anthony
1994 December 06
Box 3 President's Lecture Series, 1994 - 1995 - Sontag, Susan
Box 33 President's Lecture Series, 1994 - 1995 - Sontag, Susan
Box 3 President's Lecture Series, 1994 - 1995 - Styron, William
Box 33 President's Lecture Series, 1994 - 1995 - Styron, William
Box 3 President's Lecture Series - Wideman, John
1995 April 10
Box 33 President's Lecture Series - Wideman, John
1995 April 10
Box 3 President's Lecture Series, 1994 - 1995 - Wolfe, Tom
Box 3 President's Lecture Series, 1995 - 1996
Box 3 President's Lecture Series, 1995 - 1996 - Wolfe, Tom
Box 32 President's Lecture Series, 1995 - 1996 - Wolfe, Tom
Box 3 President's Lecture Series - Ashbery, John
1995 November 27
Box 31 President's Lecture Series - Ashbery, John
1995 November 27
Box 3 President's Lecture Series - Gray, Francine Du Plessix
1996 March 12
Box 31 President's Lecture Series - Gray, Francine Du Plessix
1996 March 12
Box 3 President's Lecture Series - Guare, John
1995 November 30
Box 31 President's Lecture Series - Guare, John
1995 November 30
Box 37 President's lecture Series, 1997 - 1998 - Speaker suggestions/information
Box 13 President's Lecture Series - Hadid, Zaha M.
Box 31 President's Lecture Series - Hadid, Zaha M.
Box 13 President's Lecture Series - Mankiller, Wilma
1995 December 11
Box 31 President's Lecture Series - Mankiller, Wilma
1996 December 11
Box 13 President's Lecture Series - Milford, Nancy
1995 December 06
Box 31 President's Lecture Series - Milford, Nancy
1995 December 06
Box 13 President's Lecture Series - Smith, Hedrick
1995 November 30
Box 32 President's Lecture Series - Smith, Hedrick
1996 March 04
Box 13 President's Lecture Series - West, Cornell
Box 13 President's Lecture Series - White, Edmund
1996 February 13
Box 32 President's Lecture Series - White, Edmund
1996 February 13
Box 13 President's Lecture Series - Rouleau, Eric
1996 March 06
Box 31 President's Lecture Series - Rouleau, Eric
1996 March 06
Box 13 President's Lecture Series
1996 - 1997
Box 13 President's Lecture Series - Burns, Ken
1997 April 17
Box 13 President's Lecture Series - Burroughs, William
Box 13 President's Lecture Series - Didion, Joan
Box 13 President's Lecture Series - Eco, Umberto
Box 32 President's Lecture Series - Eco, Umberto
Box 13 President's Lecture Series - Elliott, John
1996 November 13
Box 32 President's Lecture Series - Elliott, John
1996 November 13
Box 13 President's Lecture Series - Ephron, Nora
1997 April 23
Box 13 President's Lecture Series - Fuentes, Carlos
1996 November 12
Box 32 President's Lecture Series - Fuentes, Carlos
1996 November 12
Box 14 President's Lecture Series - Heaney, Seamus
Box 14 President's Lecture Series - Lewis, John
1996 October 10
Box 14 President's Lecture Series - Sacks, Oliver
1997
Box 32 President's Lecture Series - Sacks, Oliver
1997
Box 14 President's Lecture Series - Soyinka, Wole
Box 14 President's Lecture Series - Theroux, Paul
Box 14 President's Lecture Series - Wolpert, Stanley
1996 December
Box 32 President's Lecture Series - Wolpert, Stanley
1996 December
Box 14 President's Lecture Series - Suggestions
1997 - 1998
Box 14 President's Lecture Series - Halberstam, David
Box 14 President's Lecture Series - Matthiessen, Peter
1998 March 05
Box 14 President's Lecture Series - Dinner invitation lists
1993 - 1994
Box 14 President's Lecture Series - Ephron, Nora
1997 April 23
Box 14 President's Lecture Series - Burns, Ken
Box 14 President's Lecture Series - Lord Annan
Box 14 President's Lecture Series
1992 - 1993
Box 32 President's Lecture Series
Contents Note: binder

1993 - 1994
Box 37 President's Lecture Series - Soyinka, Wole
1997 April 07
Box 20 Miscellaneous President's Lecture Series photographs
Box 20 Leadership Alliance - Caterers
1998 July
Box 20 Leadership Alliance - Hotels
1995 July
Box 20 Meiklejohn Lecture
1996 March 18
Box 20 Mexican Ambassador
1995 November 17
Box 20 National Historic Trust
1996 May 02
Box 20 Old Stone Event
1995 Fall
Box 20 Pasteur exhibit
Box 20 Rushdie event
1996 March 21
Box 20 Shepp reception
1996 June 18
Box 20 United Nations Lecture - Vance, Begleiter, etc.
1996 February 08
Box 20 West Coast Gala
1996 January 12
Box 20 Women in Japan symposium
Box 20 Globalization conference
1995 November 18-19
Box 20 Alma Guillermoprieto
1995 September 21
Box 20 Haffenreffer event
1995 October 07
Box 20 Holiday party
1995 December
Box 20 Swanee Hunt - Watson Institute
1995 November 14
Box 20 Independent award
Box 20 Kanellakis Memorial Service
Box 20 Senator Kerry
1995 September 10
Box 20 L.A. event
1996 January
Box 20 L.A. event
1996 January 12
Box 20 Bosnian ambassador
1995 November 29

Series IV. Ogden Lectures, circa 1987-1997

Container Description Date
Box 15 Odgen Lectureship: General - suggestions, etc.
1996-1997
Box 15 Odgen Lectureship: Correspondence with Peggy Ogden
1996-1997
Box 15 Odgen Lectureship: Possibilities for lectures
1988-1989
Box 15 Ogden Lecture - Arbatov
1989 November 09
Box 15 Ogden Lecture - De Cuellar, Javier Perez
Box 15 Ogden Lecture - Ambassador of India
Box 15 Ogden Lecture - Holbrooke, Richard
1995 - 1996
Box 15 Ogden Lecture - Wajed, hasina
1997 February 07
Box 15 Ogden Lecture - Vietnam Ambassadors
1997 November 17
Box 15 Ogden Lecture - McNamara, Robert
1995 February 15
Box 16 Ogden Lecture - General speaker ideas, feedback, etc.
1995-1996
Box 16 Ogden Lecture - Budget related
Contents Note: Including final 1994 - 1995 budget.

1994-1996
Box 16 Ogden Lecture - Correspondence with Peg Ogden
1995-1996
Box 16 Ogden Lecture - Mandela, Nelson
1995-1996
Box 16 Ogden Lecture - Israel Ambassadors, US - Martin Indyk
1995 October 21
Box 16 Ogden Lecture - Mailing lists
1987-1988
Box 16 Ogden Lecture - Watson dedication - Shevardnadze
1991 May 25
Box 16 Ogden Lecture - Peres - Commencement
1995 May 28
Box 16 Ogden Lecture - Hume, John
1995 March 13
Box 16 Ogden Lecture - Khrushchev Conference (Pickering/Vorontsov)
1994 December 02
Box 16 Ogden Lecture - General - correspondence, ideas, etc.
1994 - 1995
Box 17 Ogden Lecture - Budget, Ogden coorespondence, in-house notes, etc.
1992-1993
Box 17 Ogden Lecture4 - Ideas for possible speakers
1993-1994
Box 17 Ogden Lecture - Biancheri, Boris (Italian ambassador to U.S.)
1993 May 29
Box 17 Ogden Lecture - Charles, Eugenia (Prime Minister of Dominica)
1993 February 10
Box 17 Ogden Lecture - Budget
1988-1989
Box 17 Ogden Lecture - Zantovsky, Michael (Czech Ambassador)
1993 December
Box 17 Ogden Lecture - General, notes, ideas, rejects, etc.
1991-1993
Box 17 Ogden Lecture - Correspondence to the Ogdens
1988-1990
Box 17 Ogden Lecture - Arias, Oscar
1991 Fall
Box 17 Ogden Lecture - General
1990-1991
Box 17 Ogden Lecture - Robinson, Mary
1991 October 19
Box 17 Ogden Lecture - General Info, budget, etc.
1987-1988
Box 17 Ogden Lecture - Urquhart, Brian
Box 17 Ogden Lecture - Mulroney, Brian (Prime Minister of Canada)

Series V. Bill Slack Correspondences, 1991-1997

Container Description Date
Box 29 Bill Slack correspondences, 1991-1994
Contents Note: 3 folders.

1991 - 1994
Box 30 Bill Slack correspondences, 1994-1997
Contents Note: 4 folders.

1994 - 1997

Series VI. Summer College, 1986-1997

Container Description Date
Box 23
Contents Note: 15 folders.

1986 - 1994
Box 24
Contents Note: 5 folders, 1 binder

1991 - 1995
Box 25
Contents Note: 8 folders, 1 binder

1994 - 1995
Box 28 Death of nations: ethnocentrism and history
Contents Note: binder.

1994
Box 22
Contents Note: 7 folders, 2 envelopes, 1 binder.

1995 - 1997

Series VII. Providence Journal/Brown University Public Affairs Conference, 1988-2006

Container Description Date
Box 34 Transcripts
1988 - 1989
Box 35
Contents Note: 5 folders.

1988 - 1998
Box 34
Contents Note: 7 folders, 4 transcripts

1992 - 1998
Box 26
Contents Note: 24 folders.

1999 - 2000
Box 33 One nation under God
1999 February 21-26
Box 27 Sport - Is it only a game?
Contents Note: 41 folders.

1999 - 2000
Box 38 Dignity of children
Contents Note: 50 folders.

2001
Box 39 Dignity of children
Contents Note: 28 folders, 1 binder.

2001
Box 40 Dignity of children
Contents Note: 10 folders.

2001
Box 28
Contents Note: 25 folders.

2001 - 2002
Box 4
Contents Note: 26 folders.

2002 - 2003
Box 7
Contents Note: 20 folders.

2002 - 2003
Box 6 A time of great consequence: America and the world
Contents Note: 39 folders.

2003
Box 5
Contents Note: 13 folders.

2003 - 2006