Guide to the Providence School Department records , 1828-2001

(bulk 1828-1961)


Rhode Island State Archives
Rhode Island State Archives
337 Westminster Street
Providence, RI 02903
Tel: 401-222-2353
Fax: 401-222-3199
email: statearchives@sos.ri.gov

Published in 2009

Collection Overview

Title: Providence School Department records
Date range: 1828-2001, (bulk 1828-1961)
Creator: Providence (R.I.)--School Department
Extent: 77.4 cubic feet other
Abstract: The Providence School Department records consist primarily of meeting minutes of the Providence School Committee (1828-1965), resolutions of the Providence School Board/Committee (1965-2001), reports and manuals (1861-1961) and various images (1907-1923) including lantern slides (1800-1870).
Language of materials: English
Repository: Rhode Island State Archives
Collection number: 2005-44

Scope & content

The Providence School Department records consist primarily of meeting minutes of the Providence School Committee (1828-1965), resolutions of the Providence School Board/Committee (1965-2001), reports and manuals (1861-1961) and various images (1907-1923) including lantern slides (1800-1870).

The minutes of the Providence School Board include resolutions adopted by the board and are contained within the minutes during the 1960’s and 1970’s. Later on, a sub-series was created called Adopted Resolutions. Another sub-series also emerges called “Resolutions” which are resolutions arranged numerically. These resolutions can also appear within the minutes. Generally there is some duplication between the different sub-series. Generally all records are arranged by school or calendar year. Most of the records from the 1970’s need preservation photocopying.

Lantern slides were used for the publication of the ‘Report of the School Committee, for the year 1899-1900: Centennial Celebration of the Establishment of the Public Schools” in the City of Providence. Printed by Snow and Farnham, City printers, 63 Washington Street, Providence, 1901.

Original brown kraft wrapper labeled "School Centennial Lantern Slides."

Some of the slides are cracked. #29 and #30 have multiple cracks and are unstable. A portion are reproductions of the Providence Town Papers and are transcribed in the school committee report of 1899-1900

Arrangement

The Providence School Department records are arranged into the following series:
  • Series 1. Bound Manuscripts, 1828-1992
  • Series 2. Minutes and Adopted Resolutions of the School Board/Committee, 1965-2001
  • Series 3. Images, 1907-1923
  • Series 4. Printed Reports and Manuals, 1861-1961
  • Series 5. Lantern Slides, 1800-1870

Historical note

The Providence School Board is the governing body responsible for ensuring that the Providence Public School District provides a high-quality education for all Providence students. Board responsibilities include:

Establishing policy to guide the superintendent in the administration and operation of the schools:

- Monitoring progress toward achieving district goals

- Engaging the community in planning for and supporting the schools

- Approving annual budget and monitoring district finances

- Selecting and evaluating the superintendent of schools

The School Board governs within a complex environment shaped by the current national focus on improving student achievement. PSB decision-making is constrained by Federal State laws and regulations, often limited resources, and sometimes competing demands from community members and various constituencies.

The Providence School Board is a nine-member Board appointed by the Mayor and affirmed by the City Council. There are three Board officers as directed in the City Charter: president, vice-president and secretary. Appointments generally are made in December with new Board members taking their seats and electing officers every January. Board members adhere to the highest ethical standards, including but not limited to those defined in state law, city codes of ethics, and adopted board codes of ethics. Board members also receive a modest annual stipend.

Access & Use

Access to the collection: No special restrictions unless otherwise specified.
Use of the materials: Copyright is in the public domain unless otherwise specified. We reserve the right to restrict reproduction of materials due to preservation concerns.
Preferred citation: Providence School Department records, 2005-44, Rhode Island State Archives.
Contact information: Rhode Island State Archives
Rhode Island State Archives
337 Westminster Street
Providence, RI 02903
Tel: 401-222-2353
Fax: 401-222-3199
email: statearchives@sos.ri.gov

Administrative Information

ABOUT THE COLLECTION  
Acquisition: Transferred to the State Archives in 2005.
Custodial history: Removed from vault, Central High School, June 23 – 24, 28, 2005. School Board Minutes removed from Providence School Department Administration Building at 797 Westminster Street, Providence, R.I. on October 18 and 21, 2005.
ABOUT THE FINDING AID  
Author: Finding aid prepared by Kate Telford.
Encoding: Finding aid encoded by Kate Telford 2009 September 30
Descriptive rules: Finding aid based on Describing Archives: A Content Standard (DACS)

Additional Information

Related material: Providence City Auditor – Reports (1891–1938) C#1007 Providence City Council Resolutions (1871–1932) C#1006 Providence City Documents – annual (1854–1908) C#0957 Providence City Manuals – annual (1862–1920) C#1005 Providence School Committee - Reports (1868–1937) C#1008 Public Schools and Education in RI (1851) Report on Public Schools/Education (1854) School Fund Book (1828–1847) C#0033 Special Report on Truancy/Absenteeism (1856) State Agent of Public Schoola (1844) State Board of Education Reports (1874-1909) State Board Report, Textile Schools (1898)

Inventory


Series 1. Bound Manuscripts

Container Description Date
Box 28 School Committee Meeting Minutes, Vol. 2
1828 June 02-1837 May 25
Box 28 School Committee Meeting Minutes, Vol. 11
1898 June 24-1902 February 28
Box 28 School Committee Meeting Minutes, Vol. 14
1912 January 26-1915 December 31
Box 28 School Committee Meeting Minutes, Vol. 15
1916 January 28-1920 December 31
Box 28 School Committee Meeting Minutes, Vol. 16
1921 January 28-1925 November 27
Box 28 School Committee Meeting Minutes, Vol. 17
1925 December 1-1935 April 22
Box 28 School Committee Meeting Minutes, Vol. 18
1935 April 30-1944 January 24
Box 28 School Committee Meeting Minutes, Vol. 19
19440124/19500424
Box 28 School Committee Meeting Minutes, Vol. 21
1955 May 9-1957 December 23
Box 17-18, Box 28 School Committee Meeting Minutes- published
1890-1960
Box 19, Box 28 School Committee Meeting Minutes- unbound
1859-1965, circa
Box 28 Committee on Evening Schools, Minutes (1 vol.)
1903 January 26-1916 December 27
Box 28 School Committee Appointments For Quarterly Examination of Schools
1862 November 11-1864 February 12
Box 28 Executive Committee Meeting Minutes, Vol. 3
1903-1910
Box 28 Executive Committee Meeting Minutes, Vol. 4
1910 May 17-1916 June 9
Box 28 Executive Committee Meeting Minutes, Vol. 5
1916 June 12-1922 December 28
Box 28 Executive Committee Meeting Minutes, Vol. 6
1923 January 26-1923 November 25
Box 28 Committee on Apportionment - minutes
1917 February 20-1925 September 25
Box 28 Committee on Grammar and Primary School - Minutes, Vol. 6
1913 September 19-1925 November 27
Box 28 Schools - Alterations and Repairs, Vol. 11
1953 October-1965 April
Box 28 Teacher Retirement Fund
1897 October 4-1904 February
Box 28 Teacher Ret.Fund-Pay Roll/Historical Data
1897-1925
Box 28 Trustees Retirement Fund Vol. 1
10/19/1897-10/5/1916
Box 28 Trustees Retirement Fund Vol. 2
1/1/1917 - 3/18/1925
Box 28 Teacher Pay Rolls (Evening School)
1893-1897
Box 28 Pub. Sch. Teacher Pay Rolls (Evening Sch.)
1892-1893
Box 12 Teacher Pay Rolls (Office Copies) Vol. V
1910-1913
Box 12 Teacher Pay Rolls (Office Copies) Vol. VI
1913-1917
Box 12 Teacher Pay Rolls (Office Copies) Vol. VII
1917-1921
Box 12 Teacher Qualifications "education of" (3 telegram files)
circa 1910-1920
Box 28 Graduation Lists (unbound)
1910-1945 (with gaps)
Box 11 Superintendent of Schools and Others- Authorizing Salaries and Positions (correspondence) (4 binders)
1926-1953
Box 11 Newspaper Scrap Book - labeled "invoices"
12/28/1928 - 9/8/1929
Box 11 Newspaper Scrap Books (8 volumes)
1955-1966

Series 2. Minutes and Adopted Resolutions of the School Board/Committee
Minutes of the Providence School Board include resolutions adopted by the board and are contained within the minutes during the 1960's and 1970's. Later on, a sub-series was created called Adopted Resolutions. Another sub-series also emerges called "Resolutions" which are resolutions arranged numerically. These resolutions can also appear within the minutes. Generally there is some duplication between the different sub-series. Generally all records are arranged by school or calendar year. Most of the records from the 1970's need preservation photocopying.

Container Description Date
Box 31 Minutes (transcript)
February 28, 1966
Box 31 Resolutions 398-674
September 1965-June 1966
Box 31 Resolutions 1-250
September 1966-June 1967
Box 31 Resolutions 251-462
September 1967-August 1968
Box 31 Minutes
1970
Box 31 Resolutions 241-529
September 1969-September 1970
Box 31 Minutes/Adopted Resolutions
January-December 1971
Box 31 Minutes (Series 00)
1971-1972
Box 32 Minutes/Adopted Resolutions
January-December 1972
Box 32 Minutes
January-December 1974
Box 32 Minutes/Adopted Resolutions
January-December 1975
Box 32 Minutes (Series 00)
December 1972-December 1975
Box 32 Resolutions 606-796
July 1974-June 1975
Box 32 Resolutions 797-988
June 1975-June 1976
Box 32 Resolutions 1-182
July 1976-June 1977
Box 33 Minutes/Adopted Resolutions
January-December 1976
Box 33 Minutes/Adopted Resolutions
January-December 1977
Box 33 Resolutions 184-397
July 1977-June 1978
Box 33 Minutes
January 1976-June 1979
Box 33 Minutes/Adopted Resolutions
December 1977-June 1979
Box 34 Minutes/Adopted Resolutions
September-December 1979
Box 34 Minutes/Adopted Resolutions
January-June 1980
Box 34 Resolutions 354, 398-898
August 1978-June 1980
Box 34 Minutes
1980
Box 34 Minutes
December 1978-April 1981
Box 34 Minutes
June 1979-June 1982
Box 34 Minutes/Adopted Resolutions
July-December 1980
Box 35 Minutes/Adopted Resolutions
June 1981
Box 35 Minutes/Adopted Resolutions
1980-1981
Box 35 Resolutions 899-1217
June 1980-June 1981
Box 35 Minutes
May 1981-June 1982
Box 35 Minutes/Adopted Resolutions
July 1981-June 1982
Box 35 Minutes/Adopted Resolutions
July 1982-June 1983
Box 36 Minutes/Adopted Resolutions
July 1982-December 1983
Box 36 Minutes/Adopted Resolutions
July 1983-June 1984
Box 36 Minutes/Adopted Resolutions
July 1984-June 1985
Box 36 Minutes
1985
Box 36 Minutes/Adopted Resolutions
August 1985-June 1986
Box 36 Minutes
1986
Box 36 Minutes
1987
Box 37 Minutes/Resolutions, Adopted
July 1986-June 1987
Box 37 Minutes/Resolutions, Adopted
July 1987-June 1988
Box 37 Minutes/Resolutions, Adopted
July-December 1988
Box 37 Minutes/Resolutions, Adopted
September-December 1988
Box 37 Minutes/Resolutions, Adopted
January-December 1989
Box 37 Minutes/Resolutions, Adopted
January-June 1989
Box 37 Minutes/Resolutions, Adopted
July-December 1989
Box 38 Minutes/Resolutions, Adopted
January-June 1990
Box 38 Minutes/Resolutions, Adopted
July-September 1990
Box 38 Minutes/Resolutions, Adopted
January-December 1990
Box 38 Minutes/Resolutions, Adopted
January-December 1991
Box 38 Minutes/Resolutions, Adopted
June 1990-May 1991
Box 38 Minutes/Resolutions, Adopted
October 1990-April 1991
Box 38 Minutes/Resolutions, Adopted
May-September 1991
Box 38 Minutes/Resolutions, Adopted
October 1991-June 1992
Box 38 Minutes/Resolutions, Adopted
January-December 1992
Box 39 Minutes/Resolutions, Adopted
June 1992-February 1993
Box 39 Resolutions 9-606
1992-1993
Box 39 Minutes of Sub committees
1992-1994
Box 39 Minutes
1993
Box 39 Minutes
1994
Box 39 Minutes/Resolutions, Adopted
February 1993-January 1994
Box 39 Minutes/Resolutions, Adopted
January-December 1994
Box 40 Minutes
1995
Box 40 Minutes
1996
Box 40 Minutes/Resolutions, Adopted
January-August 1995
Box 40 Minutes/Resolutions, Adopted
August 1995-January 1996
Box 40 Minutes/Resolutions, Adopted
February-August 1996
Box 40 Minutes/Resolutions, Adopted
August 1996-March 1997
Box 41 Minutes
1997
Box 41 Minutes
1998
Box 41 Minutes
1999
Box 41 Minutes/Resolutions, Adopted
March-June 1997
Box 41 Minutes/Resolutions, Adopted
July-October 1997
Box 41 Minutes/Resolutions, Adopted
November 1997-June 1998
Box 41 Minutes/Resolutions, Adopted
July-December 1998
Box 41 Minutes/Resolutions, Adopted
July 1997-June 1998
Box 41 Minutes/Resolutions, Adopted
January-June 1999
Box 42 Minutes/Resolutions, Adopted
January-June 1999
Box 42 Minutes
2001
Box 42 Minutes/Resolutions, Adopted
2001
Box 43 Decisions of the Commissioner
September 1990-[1993]
Box 43 Decisions of the Commissioner
1992-1996 (1996)
Box 43 Decisions of the Commissioner
1992-1997
Box 43 Decisions of the Commissioner
1993-1996
Box 43 Desegregation Report
1992
Box 43 Annual Report
1991-1992

Series 3. Images
Box 2-4
Includes Copper plates (wood mounted) of images used for Annual Reports, etc.

Series 4. Printed Reports and Manuals
Box 7-30

Container Description Date
Box 20 School Committee Annual Reports
1864 - 1964 w/gaps
Box 20 School Committee Report, Centennial
1899 - 1900
Box 23 School Manual of RI
1896
Box 13-14 School Committee Manuals / Directories
1861 - 1950 w/gaps
Box 23 Central High School Year Books
1994 - 1995, 1997
Box 27 City Auditor - Annual Reports
1871 - 1933 w/gaps
Box 27 Directory of Public Schools
1959 - 1967
Box 23 Educational Review
1895
Box 15-16 Providence City Manuals
1876 - 1920
Box 5-6 RI School Reports
1879 -1919 w/gaps
Box 22 RI Manuals
1880 - 1954 w/gaps
Box 23 Reports, Board of Ed. and Comm. of Public School
1872 - 1907 w/gaps
Box 23 School Manual of RI
1896
Box 23 Courses of Study
1899 - 1915
Box 25-26 Early Records of the Town of Providence
Box 23 Department of Interior - Educational Bulletins
1916 - 1922
Box 24 Department of Interior - Commissioner of Education Reports
1907 - 1916
Box 29 Budgets
1943 - 1961
Box 29 Providence - City Financial Reports
1947 - 1955
Box 29 School Survey of Buildings - Improvement Needs
1955 - 1958
Box 30 Miscellaneous Volumes / Reports

Series 5. Lantern Slides
Lantern slides were used for the publication of the 'Report of the School Committee, for the year 1899-1900: Centennial Celebration of the Establishment of the Public Schools" in the City of Providence. Printed by Snow and Farnham, City printers, 63 Washington Street, Providence, 1901.

Original brown kraft wrapper labeled "School Centennial Lantern Slides."

Some of the slides are cracked. #29 and #30 have multiple cracks and are unstable. A portion are reproductions of the Providence Town Papers and are transcribed in the school committee report of 1899-1900.

Container Description Date
Slide 1. President Manning
Slide 2. Map of Providence 1803, cracked
Slide 3. Providence 1809 from a painting on load from the RIHS
Slide 4. Missing (not received)
Slide 5. Transit Street School (photograph)
Slide 6. John Howland (from engraving)
Slide 7. Providence Town Council meeting October 17, 1800 (document)
Slide 8. Providence Town Council meeting (document)
Slide 9. Providence Town Council meeting January 6, 1801 (document)
Slide 10. Providence Town Council meeting January 8, 1801 (document)
Slide 11. An Address to Visitants of the First District School by Ann Eliza Martin aged 16 years
Slide 12. An Address to Visitants of the First District School by Sarah Pratt aged 13 years
Slide 13. Geography being an abridgement of the American Universal Geography March 1806
Slide 14. Morse Geography, Western half of North America from the latest discoveries 1806
Slide 15. Morse Geography page 51, table division of North America
Slide 16. Morse Geography page 137, Massachusetts
Slide 17. Scott's Elocution, plate I
Slide 18. Scott's Elocution, plate II
Slide 19. Scott's Elocution on Gesture
Slide 20. Dr. Messer (from painting)
Slide 21. Providence Town Council meeting September 5, 1817 (document)
Slide 22. Providence Town Council meeting April 29, 1819 (document)
Slide 23. Providence Town Council meeting January 7, 1820 (document)
Slide 24. Providence Town Council meeting June 7, 1820 (document)
Slide 25. Correspondence Christopher Hill to Jerh Lippitt Esq. June 22, 1820
Slide 26. Correspondence Moses Curtis to Jerh Lippitt, June 24, 1820
Slide 27. Annual Report excerpt School Committee, July 1820
Slide 28. Providence Grist Mill, old copy book (several cracks)
Slide 29. Nature Demands, old copy book (several cracks, unstable, 2 pieces)
Slide 30. The Rose, old copy book (several cracks, unstable, missing glass)
Slide 31. President Wayland (photograph)
Slide 32. Supt. Bishop (from etching)
Slide 33. Professor Harkness (several cracks)
Slide 34. Prospect Street School (taken from photographic image c. 1870)
Slide 35. School for 48 pupils (floor plan)
Slide 36. Desk - early school art LW Russell.
Slide 37. Notice of Special Meeting to elect President of the Committee May 19, 1842 (1 crack)
Slide 38. School committee 1844 (from printed reports) (several cracks)
Slide 39. Supt. Greene (photograph), (several cracks)
Slide 40. Supt. Leach (photograph), (several cracks)