Guide to the Grolier Club records , 1891-2009


Brown University Library, Special Collections
Box A, John Hay Library
Providence, RI 02912
Tel: 401-863-2146
Fax: 401-863-2093
E-mail: hay@brown.edu

Published in 2009

Collection Overview

Title: Grolier Club records
Date range: 1891-2009
Creator: Louttit, W. Easton (William Easton), 1904-1973
Extent: 5 linear ft. (5 records center boxes)
Abstract: The Grolier Club records, 1891-2009, includes papers and materials of the Grolier Club of New York, America's oldest and largest society for bibliophiles and literary enthusiasts. The collection includes manuscripts, correspondence and ephemera related to the organization and its members.
Language of materials: English
Repository: Brown University Library, Special Collections
Collection number: Ms.2009.008

Scope & content

The Grolier Club records, 1891-2009, includes papers and materials of the Grolier Club of New York. The collection includes committee reports, invitations, promotions and announcements, administrative papers, catalogs, and ephemera from club events and field trips. The collection consists of materials donated by three Grolier Club members, W. Easton Louttit, Albert E. Lownes, and Samuel Streit. Thus, the collection presents manuscripts, correspondence, and other materials associated with these members.

Arrangement

This collection is arranged into the following series:
  • Series 1. Reports of Officers and Committees, 1920-2008
  • Series 2. Invitations, 1939-2009
  • Series 3. Promotions/Announcements,
  • Series 4. Symposia/Field Trips, 1948-2009
  • Series 5. Administration, 1940-2009
  • Series 6. Publications, 1891-1989, 2009

Biographical note

The Grolier Club is a society of bibliophiles, founded in New York City in January, 1884, the oldest such club in North America. The club is named after Jean Grolier de Servières, Viscount d'Aguisy, Treasurer General of France. The Grolier Club has had three locations since being founded in 1884. In 1890 the Grolier Club moved into a Romanesque Revival building at 29 East 32nd Street. Since 1917, the club has been located at 47 East 60th Street. The Grolier Club maintains a library specializing in books, printing, binding, illustration and bookselling. The Grolier Club also facilitates public exhibitions which often include its library collections and the collections of its members.

Access & Use

Access to the collection: There are no restrictions on access, except that the collection can only be seen by prior appointment. Some materials may be stored off-site and cannot be produced on the same day on which they are requested.
Use of the materials: All researchers seeking to publish materials from the collections of the John Hay Library are requested to complete a Notice of Intent to Publish, prior to reproducing, quoting, or otherwise publishing any portion or extract from this collection. Although Brown University has physical ownership of the collection and the materials contained therein, it does not claim literary rights. It is up to the researcher to determine the owners of the literary rights and to obtain any necessary permissions from them.
Preferred citation: Grolier Club records, Ms.2009.008, Brown University Library.
Contact information: Brown University Library, Special Collections
Box A, John Hay Library
Providence, RI 02912
Tel: 401-863-2146
Fax: 401-863-2093
E-mail: hay@brown.edu

Administrative Information

ABOUT THE COLLECTION  
Acquisition: Materials in this collection were donated by W. Easton Louttit, Albert E. Lownes, and Samuel Streit.
Accruals: Additional materials may be added to this collection.
ABOUT THE FINDING AID  
Author: Finding aid prepared by Evan Usler.
Encoding: Finding aid encoded by Evan Usler. 2009 June 24
Descriptive rules: Finding aid based on Describing Archives: A Content Standard (DACS)

Additional Information

Inventory


Series 1. Reports of Officers and Committees
Box 1
Includes volumes for 1920-1931, 1933, 1937-1999, 2001-2008. Volumes published bi-annually 1979-1998. Includes 2 copies of the 1983-1984 centennial volume.

Series 2. Invitations
Box 2-3, Folders 1-65
Includes invitations to Grolier Club meetings and events, in rough chronological order and filed by year; 1939-1973, 1975, 1982-2008, 2009. Also includes undated invitations and invitations by letter/flyer (1990-2008).

Series 3. Promotions/Announcements
Box 3, Folders 66-71
Includes club promotions and rental information (one folder), club publications and book promotions (four folders), and exhibition announcements from 1995 to 2008 (one folder).

Container Description Date
Box 3, Folder 66 Club Promotions
Box 3, Folders 67-70 Club Publications
Box 3, Folder 71 Exhibition Announcements
1995-2008

Series 4. Symposia/Field Trips
Box 4, Folders 72-78
Includes materials related to club symposia, conferences, and field trips to other similar institutions in the North America and Europe. One such conference, the Gala Book Week (3 folders), was a series of conferences in numerous institutions in New York City, including Princeton and Columbia University, in May 1964. Other significant trips were to Washington D.C., Boston, Philadelphia and Chicago. Included is a photograph of members of the Grolier Club on a trip to the Huntington Library in San Marino, California in 1961.

Container Description Date
Box 4, Folders 72-74 Gala Book Week
1964 May

Series 5. Administration
Box 4-5, Folders 79-96

Grolier Club Centennial
Box 4, Folder 94
Includes decorative box

Container Description Date
Box 4, Folder 79 Season Preview
1995-2009
Box 4, Folders 80-82 Calendars
1952-2004, 2009
Box 4, Folder 83 Council
1983-2009
Box 4, Folder 84 Member Information
1940-2008
Box 4, Folders 85-87 Finances and Fundraising
1940-2008
Box 4, Folders 88-89 Letters/Reports from President
1982-2006
Box 4, Folders 90-93 News Sheets
1941-2009

Series 6. Publications
Box 4-5, Folders 95-113

Container Description Date
Box 5, Folders 95-98 Gazettes
1944-1971
Box 5, Folders 99-114 Catalogs/Books
Contents Note: Includes descriptive catalogs of Grolier Club holdings, three issues of "The Dolphin" a periodical for bibliophiles, and two copies of a Pan American World Guide, given to members on a 1959 trip to London.

1891-1989, 2008-2009